About each transaction and how they work in the portal
On 27 July 2020, the ASIC Regulatory Portal replaced other channels as the primary way to lodge fundraising and corporate finance documents with ASIC. These documents are lodged through the portal using online forms known as transactions.
- How the transactions work
This section covers restricting access to transactions in the portal, saving and editing drafts, messaging ASIC online about submitted transactions, reviewing a transaction, and downloading a PDF version.
- Invite trusted representatives to transact in the portal on your behalf
This section covers how to invite others to act on your behalf in the portal, including how to set their access level.
Specific information about each transaction
This section covers specific information about each of the new transactions.
How the transactions work
The forms in the portal are known as transactions. The transactions in the portal feature a common design and functionality. When you answer a question in a transaction, you may be requested to provide information specific to your response. This conditional logic ensures that appropriate questions are tailored to your responses.
About the transaction
Key information is displayed on a landing page before you begin a transaction – this includes a summary of what you will need on hand to complete it. It also includes:
- Legislative references
- Documents you may need to attach to the transaction
- Applicable fees or levies
- Links to regulatory guides and related information.
- Privacy information.
Restricting access to transactions
When you launch a transaction in the portal you will first be asked if you want to restrict access to it on the transaction settings page.
To restrict access, click Yes – restrict access. This will take you to a set restrictions page, which allows you to select users who can access the transaction.
If you choose not to restrict access, all users connected to the account will have access to the transaction. If you choose to restrict access, only users you select will be able to access the transaction.
Once you have set these restrictions, you can add or remove users later.
For more information on restricting access to transaction see the Forms and transactions section on the FAQ page. For more information on how to invite someone to connect to your account and user access levels, see the Administration section on the FAQ page.
Transactions in the portal have sections. The total number of sections you need to complete will depend on each transaction and your specific circumstances. You will need to complete the sections of the transaction sequentially. The example shown below is of the lodge fundraising disclosure documents or statements transaction.
Save a draft, come back later
If you do not have the required information at hand, you can save the transaction as a draft and return later to complete it.
Multiple people can contribute to the draft, provided they have been given access to edit the transaction.
You can access your drafts from the ‘View all transactions’ page in the portal – where you can then click on an individual transaction. This will take you to a detailed view for that transaction. From here you can continue with the transaction by selecting the ‘Continue transaction’ button.
For more information on providing access to a transaction see the Forms and transactions section on the FAQ page. For more information on how to invite someone to connect to your account, see the Administration section on the FAQ page.
Reviewing a transaction
Once you have entered draft information and navigated through the form, a ‘review’ page will appear (also indicated in the left-hand navigation), towards the end of the transaction.
This page will summarise all the information you have entered so far in the transaction for review.
Download a PDF version
Transactions that have been submitted via the portal can also be viewed or downloaded in PDF format at any time. Note that if you choose to print out a transaction from the portal, all possible questions will be printed.
Attaching supporting documentation
You can attach document as required as part of the transaction.
Messaging ASIC about transactions
You can correspond with ASIC about transactions via the portal’s Message feature. This will keep a history of the correspondence regarding a specific transaction. You can attach files as part of this feature. The Messages, notifications and Official notices section on the portal FAQ page has more detail on how to use this feature.
Invite trusted representatives to transact in the portal on your behalf
You can invite trusted representatives to act on your behalf in the portal.
If you would like someone to act on your behalf in the portal, you first need to invite them to connect to your account. Only a user with Senior administrator or Administrator Access level can invite other users to connect.
For more information on how to invite someone to connect to your account, see the Administration section on the FAQ page.
Setting access levels
When inviting someone to connect you can define their Access level to control what they can and can’t do on your behalf. For example, you can authorise a trusted representative such an associate or agent to launch and edit a transaction, but not submit it
There are four Access levels – Senior administrator, Administrator, Approver and Editor.
Only the Senior administrator or an Administrator of the account can invite other users to connect. If you registered the account, you will be the Senior administrator by default.
The person you invite will receive an email with an invitation key. The invitee will need to register an account of their own if they don’t have one already.
For more information, including on how to invite someone to connect to your account, see the Administration section on the FAQ page.
Specific information about each transaction
- Lodge fundraising disclosure documents or statements
- Lodge takeover documents – bidder’s statements and notices
- Lodge takeover documents – target's statements and notices
- Lodge Scheme of Arrangement documents – explanatory statements and court orders
- Lodge compulsory acquisition and buy out notices
- Submit shareholder meeting materials – related party transactions or acquisition approvals