Add or remove a company officeholder

If the company appoints a new director or secretary, or a current one resigns or retires, the company must tell ASIC within 28 days.

Before you start

To update company officeholder details, you must be a current company officeholder.

The company must appoint new officeholders according to your company's rules or constitution.

If a new officeholder is becoming a director, they must apply for a director ID before they are appointed:

Apply for a director ID

There is a different process to add or remove yourself as an officeholder. See below.

Steps to add or remove an officeholder

You will need to sign up for online access to the company officeholder portal if you haven’t already. You will also need your corporate key. You can find this in the top right corner of your most recent annual statement.

Log in to the company officeholder portal

Start transaction

Select the ‘Start new form’ link from the left-hand menu.
Select ‘Change to company details (484)’ from the list of forms.
Then select ‘Appoint or cease officeholder’ from the list of changes.

Make the changes

If you want to add an officeholder, select the ‘Appoint a new officeholder’ link and enter their details:

Full name
Date of birth
Place of birth
Former names, if any
Residential address
Date appointed to the role.

If you want to remove an officeholder, select the ‘Cease’ button next to their name on the list. Enter the date they resigned or retired.

When you finish making the changes, select the ‘Next’ button.

Review

Make sure the information is correct, then select the ‘Next’ button.

Declare and submit

Read the declaration to make sure you agree with it. If you do, select the ‘Yes’ button.
Select the ‘Submit’ button to submit the form.

Late changes

Late fees

If the company makes the changes more than 28 days after the officeholder resigned, retired, or was appointed, a late fee applies.

Date recorded on the register

If the company tells us more than 28 days after a director ended their role, we will record the end date on the register as the date the changes were made, not the date the directorship ended. You can apply to us or the court to change the end date of a company director.

Adding or removing yourself

You cannot add or remove yourself as an officeholder using the company officeholder portal.

To add yourself, ask an existing officeholder to add you, or contact us.

To remove yourself, ask another officeholder to remove you, or lodge this form:

Form 370 Notification by officeholder of resignation or retirement

If you are the company’s only director, you cannot resign or retire without another director to replace you. Instead, you may need to close your company.