About each transaction and how they work in the portal
Registered liquidators can now submit a range of regulatory reports and requests to us through the ASIC Regulatory Portal.
How the transactions work
The forms in the portal are known as transactions. The transactions in the portal feature a common design and functionality. When you answer a question in a transaction, you may be requested to provide information specific to your response. This conditional logic ensures that appropriate questions are tailored to your responses.
About the transaction
Key information is displayed on a landing page before you begin a transaction – this includes a summary of what you will need on hand to complete it. It also includes:
- Legislative references
- Documents you may need to attach to the transaction
- Applicable fees or levies
- Links to regulatory guides and related information.
- Privacy information.
Restricting access to transactions
When you launch a transaction in the portal you will first be asked if you want to restrict access to it on the transaction settings page.
To restrict access, click Yes – restrict access. This will take you to a set restrictions page, which allows you to select users who can access the transaction.
If you choose not to restrict access, all users connected to the account will have access to the transaction. If you choose to restrict access, only users you select will be able to access the transaction.
Once you have set these restrictions, you can add or remove users later.
For more information on restricting access to transaction see the Forms and transactions section on the FAQ page. For more information on how to invite someone to connect to your account and user access levels, see the Administration section on the FAQ page.
Sections
Transactions in the portal have sections. The total number of sections you need to complete will depend on each transaction and your specific circumstances. You will need to complete the sections of the transaction sequentially. The example screen shot below is from the insolvency initial statutory report transaction.
Save a draft, come back later
If you do not have the required information at hand, you can save the transaction as a draft and return later to complete it.
Multiple people can contribute to the draft, provided they have been given access to edit the transaction.
You can access your drafts from the ‘View all transactions’ page in the portal – where you can then click on an individual transaction. This will take you to a detailed view for that transaction. From here you can continue with the transaction by selecting the ‘Continue transaction’ button.
For more information on providing access to a transaction see the Forms and transactions section on the FAQ page. For more information on how to invite someone to connect to your account, see the Administration section on the FAQ page.
Download a PDF version
Transactions that have been submitted via the portal can also be viewed or downloaded in PDF format at any time. Note that if you choose to print out a transaction from the portal, all possible questions will be printed.
Messaging ASIC about transactions
You can correspond with ASIC about transactions via the portal’s Message feature. This will keep a history of the correspondence regarding a specific transaction. You can attach files as part of this feature. The Messages, notifications and Official notices section on the portal FAQ page has more detail on how to use this feature.
Attaching supporting documentation
There will be reduced requirement to attach documentation as part of each transaction. Most of the information ASIC requires will be asked for within the transaction.
Invite trusted representatives to transact in the portal on your behalf
You can invite trusted representatives to act on your behalf in the portal.
Invitation process
If you would like someone to act on your behalf in the portal, you first need to invite them to connect to your account. Only a user with Senior administrator or Administrator Access level can invite other users to connect.
For more information on how to invite someone to connect to your account, see the Administration section on the FAQ page.
Setting access levels
When inviting someone to connect to your account you can define user access levels that control what others can do on your behalf. For more information on how to invite someone to connect to your account and user access levels, see the Administration section on the FAQ page.
For more information, including on how to invite someone to connect to your account and user access levels, see the Administration section on the FAQ page.
Request assistance for external administration
Registered liquidators will use the Request Assistance for External Administration (RAEA) transaction to request assistance from ASIC in circumstances when officers and individuals related to an entity in external administration fail to comply with legislative requirements.
We have made available additional content about the request assistance for external administration transaction. This content was used at an information session for registered liquidators on 13 March 2020.
See below for two examples of the transaction in the portal showing its various sections. Not all the available sections are expanded and shown in these images.
Insolvency initial statutory report
This transaction provides ASIC with the information it requires to conduct an effective assessment of the relevant facts for an insolvent company.
The following user guide explains how to submit an initial statutory report transaction through ASIC’s regulatory portal.
Download the user guide: Completing an initial statutory report through the ASIC Regulatory Portal
Below is a screen shot of the transaction in the portal showing its various sections. Not all the available sections are expanded and shown in this image.
Example
After an initial statutory report is lodged, below is an example of an automated acknowledgement email that we will send to registered liquidators to apply their professional judgment to determine whether to submit a supplementary statutory report and provide information to assist with making that assessment.
Request for assetless administration funding
This transaction allows registered liquidators to seek funding from the Assetless Administration Fund to carry out an investigation and report:
- in circumstances where they believe director banning may be appropriate, or
- for other matters, such as where the liquidator believes there is or may be evidence of possible offences or other misconduct in relation to the Corporations Act 2001.
Liquidators can also seek funding to take action to recover assets, particularly where they suspect fraudulent or illegal phoenix activity.
The following user guide for ‘Matters other than Director Banning’ is the first of three guides which will be published to explain how to submit an AAF application through ASIC’s regulatory portal, see Matters other than Director Banning User Guide.
The sections in the transaction will change depending on the type of funding you are applying for and the questions you respond to. There are screen shots below that show some specifics of the transaction.
Director banning or misconduct
The transaction seeks information in relation to the funding request, including but not limited to books and records, relevant assets, creditor profile and misconduct details.
When you answer a question, you may be requested to provide information specific to your response. This conditional logic ensures that appropriate questions are tailored to your responses.
Books and records
The ‘Books and records’ section provides a prescriptive list of records to choose from. Questions in this section include:
- Have you obtained all the company books and records?
- What types of books do you have in your possession?
- Given the size and operations of the company, what books would you expect the company to have maintained but have not been provided to you?
- Do the circumstances of the company justify the making of an application under section 530C for a warrant to search for and seize company’s property or books?
Questions about the estimated net realisable assets of the company
Questions on registered liquidator fees and disbursements
- Have there been any receipts and payments in the liquidation to date?
- Has the liquidator incurred remuneration and disbursements to date?
* Please note that this question is asking for the total amount of time costs and expenses accrued/accumulated by the Liquidator and their staff for the work carried out up to the date the form is submitted (whether these costs and expenses are billed or unbilled/drawn or unpaid, and whether approved or not by the creditors or by the court).
- Specify remuneration and disbursements (if applicable) that have been approved by creditors or by the court but not yet paid.
Identifying alleged breaches
When identifying alleged breaches, it is suggested you first select the alleged breach you want to report on and then select the parties relevant to that breach. You can report multiple breaches as part of the transaction.
You are only required to upload one schedule of your rates and one estimate of your fees and disbursements to prepare the report.
Funding to take action to recover assets
The sections in the transaction will change accordingly if funding to take action to recover assets is selected.
You will be asked to provide a summary of the action to be taken and should also attach copies of proposed or actual proceedings if already filed or other appropriate documents to allow ASIC to properly understand the action to recover assets.
Other relevant questions
There are other relevant questions in the transaction relating to details of the identity of the subject/s who the recovery action is being taken against. Some of the questions are new compared to what has been asked for by ASIC in the past.
Registered liquidators will be asked to provide details about:
- The type and role of the subject.
- The purpose of the funding.
- When the statute of limitations expires in relation to the future asset recovery action.
- The estimated time period to complete the work.
Insolvency supplementary statutory report
A registered liquidator may use an insolvency supplementary statutory report to provide additional information to ASIC to that in the insolvency initial statutory report.
A court may also direct a registered liquidator to lodge a report if it appears that misconduct may have occurred, and the registered liquidator has not lodged a report on the matter.
Important: if the supplementary report is funded via the Assetless Administration Fund, the funding request reference number will be required to submit the transaction. This reference number may be from either the ASIC Regulatory Portal or from the previous Liquidator Portal.
We have made available additional content about the insolvency supplementary statutory report transaction. This content was used at an information session for registered liquidators on 13 March 2020.
Below are screen shots of the transaction in the portal showing its various sections. Not all the available sections are expanded and shown in these images.
Purpose of report
Identify the possible offences or other misconduct
You will be asked to identify the possible offences or other misconduct. Your selections will determine how other sections of the transaction are revealed. This conditional logic ensures that appropriate questions are tailored to your responses.
You can lodge one report on behalf of several companies
You can lodge one report on behalf of several companies. Provide the ACN of the parent company and in the section relating to corporate groups, answer “yes” and provide details of the additional companies as an attached file or type the information in the free-text field.
Notice of intention not to lodge an insolvency supplementary statutory report
Registered liquidators do not need to notify ASIC of your intention not to submit an SSR unless you have been:
- contacted by ASIC in relation to the matter, or
- granted or have an application under consideration for assetless administration funding.
Since 11 April 2025, ASIC stopped sending automated SSR requests following system-based ISR assessments.
Registered liquidators should use their professional judgment to determine whether it is desirable to submit an SSR in a particular case.
Where ASIC has requested a supplementary report, a Registered Liquidator must submit a Notice of intention not to lodge an insolvency supplementary report, if you have taken the view that:
- you hold no further information or evidence to support the matters reported in your initial statutory report and the matters do not warrant further inquiries by ASIC
- you have insufficient funds to meet the cost of preparing the supplementary statutory report, or
- for other reasons, it is not appropriate for the supplementary statutory report to be prepared.
In circumstances where there are insufficient funds, a Registered Liquidator should consider whether it is appropriate to apply for grant funding from the Assetless Administration Fund to investigate and prepare a supplementary report, prior to submitting a Notice of intention not to lodge an insolvency supplementary report.
We have made available additional content about the notice of intention not to lodge an insolvency supplementary report transaction.
Below is a screen shot of the transaction in the portal showing its various sections. Not all the available sections are expanded and shown in this image.
Example
