Guide to reading current and historical company extracts

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Cover page

Type of extract

Provides current and historical information. 

Name of company

The name of the organisation or business name being searched in this extract. 


The ACN (Australian Company Number) is a unique nine digit identification number issued to every company in Australia. This is th eACN of the company being searched. 

Date and time

When the search was undertaken. The information was correct at the time of issue. 

Organisation details

Document number

The unique identifying number that is allocated to each document received by ASIC. 

Australian Business Number (ABN)

The ABN is a unique identifier issued by the Australian Business Register, which is operated by the Australian Taxation Office.

State of registration

The state or territory of Australia the organisation or business name was registered in. 

Registration date

The date the organisation or business name started. 

Next review date

The date on which an organisation or business name should review their details with ASIC to ensure they are correct. The review date is usually the same as the date of registration. 

Name start date

This will be different to the registration date if the organisation or business name has changed its name since it was originally registered. 

Previous state number

For companies - this will only appear if the company was registered prior to 1991 when ASIC commenced registering companies. 


This shows if an organisation or business name is currently registered. 

Company type

Show the current type of company. For further information on changing company types, refer to our website. 

Previous organisation details

Shows any previous details about the organisation or business name. 

Address details

Registered office address

An address that Australia companies, registered foreign companies and registered Australian bodies must provide for the receipt of communications and notices. 

Principal place of business

The principal place of business address is the place where the organisation or business name carries out business, performs an activity or delivers a service. 

Historical address details

List of all previous recorded addresses for the organisation or business name. 

Contact address

This is the address to which communication and notices are sent from ASIC to the organisation or business name. 

Officeholder details


A director is someone who guides and controls a company. There may be one or many directors, depending on the type of company being searched.

Previous directors

All previously registered people who were directors.  


A secretary is a person employed by an organisation to keep records, write letters and do other office work. Appointment of a secretary is optional. In the event no secretary is appointed, the director(s) assume the responsibilities under the law. 

If there are previously registered people who were secretaries, these would be shown below this section in the same manner as for Previous Directors. 

External administrators

Currently registered external administrators. 

Previous external administrators

All previously registered external administrators. 

Appointed auditor

For the purpose of financial statements of a company, when an audit is performed, the financial statements are officially examined to check that they are correct. The person who carries out the examination is called the auditor. 

Previous appointed auditor

All previously registered appointed auditors. 

Ultimate holding company

An ultimate holding company must be the holding company of another and must not be a subsidiary of any other company. 

Previous ultimate holding company 

All previously registered ultimate holding company/s. 

Share information

Share structure

The share structure will be different depending on the type of company. A proprietary company must be limited by shares, or be an unlimited company that has a share capital, and have no more than 50 non-employee members. 

Previous share structure

Will show all changes to the share structure throughout the life of the company. 


A member owns shares in a company. The member is not liable for company debt. Their only financial obligation is to pay any amount unpaid on their shares if they are called to do so. 

Previous members

Shows previous shareholders/members of the company. 

Other information

External Administration

A general term for an external person formally appointed to a company or its property. Includes provisional liquidator, liquidator, voluntary administrator, deed administrator, controller, receiver, and receiver and manager.

Financial reports

Generally company are required to lodge reports where: 

  • there are substantial sums of money involved
  • the general public has invested funds with the company or
  • the company exists for charitable purposes only and is not intended to make a profit. 

Charges summary

ASIC can provide a search of historical charge information from 30 January 2012 only. 

Current charge information can be obtained through Australian Financial Security Authority at


A list of all documents lodged for this organisation or business name. 

Annual returns


Refers to the year applicable to both the Annual review and the Annual General Meeting. 

Annual return due date

The date on which an organisation or business name should review their details with ASIC to ensure they are correct. The review date is usually the same date as the date of registration 

Extended due date

New annual return due date if extension granted by ASIC. 

AGM due date

The date the organisation is required to hold its Annual General Meeting each year. 

Extended AGM 

An organisation may apply to ASIC for an extension to hold the Annual General Meeting. If a date is shown here it was approved. 

AGM held date

Date the organisation held the Annual General Meeting. 


Confirms if an organisation or business name is up to date with holding its Annual General Meetings. 

What is an ASIC key?

Your ASIC key is a unique number used in ASIC Connect that helps us establish your identity and protects your business information by making sure only you and those you have authorised can access it.

Learn more about ASIC keys

What is a corporate key?

A corporate key is an 8-digit number uniquely associated with a company’s ACN. Your company needs only one corporate key.

Learn more about corporate keys

What is an invitation key?

An invitation key is a unique key to register for, or connect to an entity in, the ASIC Regulatory Portal.

Learn more about invitation keys 

What is an industry funding security key?

Your industry funding security key is a unique number used to launch an online transaction in the ASIC Regulatory Portal that will enable us to calculate your final industry funding invoice. You will be prompted to submit business activity metric information on the operation of your business in the previous financial year.

Learn more about industry funding security keys

Last updated: 07/11/2023 11:16