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Market Intermediary transactions on the ASIC Regulatory Portal

Effective 10 May 2022, market participants will need to submit notifications required under the ASIC market integrity rules (MIRs) via the ASIC Regulatory Portal.

The ASIC Regulatory Portal will replace the existing lodgement channels - the market entity compliance system (MECS) and email.

Benefits of using the ASIC Regulatory Portal

  • Fewer portals when interacting with ASIC. Participants already use the ASIC Regulatory Portal to submit industry funding and client money reconciliations. MECS will no longer be available.
  • New structured online transactions pre-populated with information previously provided. Participants will also be able to make the following reports through the Portal rather than by email:
    • client money account reports required by Rule 3.1.1 of the ASIC Client Money Reporting Rules 2017
    • suspicious activity reports related to fixed income, currencies and commodities
    • AOP Initial Certification.
  • Search previous market integrity rule notifications, industry funding returns, and capital returns and client money reconciliations made through the Portal.
  • Track the status of your notifications via your portal account
  • Invite others to act on your behalf in the portal.
  • Restrict access so only select users can see and access your applications in the portal.

The new online transactions that will be available in the ASIC Regulatory Portal from 10 May 2022 are listed below along with the ASIC MECS Portal forms and email equivalents they will replace. There are also some frequently asked questions further down the page.

Important note: some MIR notifications currently submitted in MECS have been consolidated on the ASIC Regulatory Portal.

ASIC MECS Portal Form No MECS notification Name of transaction in ASIC Regulatory Portal

M41

Notification of Insurance with a Related Body Corporate

Submit notification of insurance or information requirements - Select Rule 2.2.2

M50

Insurance claim (professional indemnity or equivalent) - Notification

Submit notification of insurance or information requirements - Select Rule 2.2.4

M57

Suspicious Activity Reporting

Submit suspicious activity report

M58A

Management structure - Notification

Submit management structure notification

M59

Foreign Market Participant deed

Submit Foreign Market Participant deed

M60

Legal proceedings - Notification

Submit notification of insurance or information requirements - Select Rule 2.2.5

M61

Notification of investigation or proceedings by a market operator or regulatory agency

Submit notification of insurance or information requirements - Select Rule 2.1

M62

AOP Annual Notification

Submit Automated Order Processing (AOP) Annual Notification

M83

Provision of Crossing System Initial Report

Submit notification about Crossing Systems - Select 'Crossing System Initial Report'

M84

Crossing System outage notification

Submit notification about Crossing Systems - Select 'Crossing System outages'

M85

Provision of Publicly Available Crossing System Information

Submit notification about Crossing Systems - Select 'Disclosure of Publicly Available Crossing System Information'

M86

Provision of Non-Public Crossing System Information

Submit notification about Crossing Systems - Select 'Disclosure of Non-Publicly Available Crossing System Information'

M87

Provision of Crossing System Monthly Report

Submit notification about Crossing Systems - Select 'Crossing System Monthly Report'

M88

Reconciliation of Trust Accounts or Clients' Segregated Accounts - Notification

Submit notification about reconciliation of trust or clients' segregated account - Select 'Rule 3.5.10 of the ASIC Market Integrity Rules (Securities Markets) 2017'

M89

Reconciliation of Clients' Segregated Account - Notification (Futures Markets)

Submit notification about reconciliation of trust or clients' segregated account - Select 'Rule 2.3.4 of the ASIC Market Integrity Rules (Futures) 2017'

M90

Wash Trades - Notification (Futures Markets)

Submit wash trades notification

*NEW*
(previously submitted by email)

N/A

Submit notification about reconciliation of trust or clients' segregated account - Select 'Rule 3.1.1 of the ASIC Client Money Reporting Rules 2017'

*NEW*
(previously submitted by email)

N/A

Submit Automated Order Processing (AOP) Initial Certification

*NEW*
(previously submitted by email)

N/A

Submit suspicious activity report

*NEW* as of 10 March 2023

N/A

Notify ASIC of a technological and operational resilience event under ASIC Market Integrity Rules (for Market Participants)

Frequently asked questions

What is the ASIC Regulatory Portal?

The ASIC Regulatory Portal will become your central access to our growing suite of regulatory services, which are being consolidated onto the portal over time. Participants already use the ASIC Regulatory Portal to submit industry funding and capital and client money returns.

I'm a market participant – what do I need to do?

All market participants should have registered on the ASIC Regulatory Portal as part of their annual industry funding obligations.

If you are a market participant with an existing ASIC Regulatory Portal account, the transactions listed above will be available in your portal account from 10 May 2022 under a transaction section titled 'Market intermediaries - notifications and other submissions'.

From now until 10 May 2022, existing channels – MECS and email – can continue to be used to submit notifications required under the ASIC market integration rules (MIRs).

I’m not on the Regulatory Portal, how do I register?

Anyone required to use the portal to transact with ASIC will need to register their own user account. You can register for portal access at any time.

Go to the ASIC Regulatory Portal homepage and select the blue 'Register' button.

For more information on how to register, see our user guide.

Can I arrange for someone else to submit a form/transaction on my behalf via the Regulatory Portal?

Yes. You can invite trusted representatives to act on your behalf in the portal.

If you would like someone to act on your behalf in the portal, you first need to invite them to connect to your account.

When inviting someone to connect to your account you can define user access levels that control what others can do on your behalf. For example, you can authorise another user to launch and edit a transaction, but only you can submit. Please note that the authorised user will receive their own user name and password to log into the portal.

Only a user with Senior administrator or Administrator Access level for an entity can invite other users to connect to that entity.

Please review your users in MECS and ensure relevant users have registered a Regulatory Portal user account and connected to your account. For more information on how to invite someone to connect to your account, see the Administration section on the FAQ page.

Can I still view, edit and submit draft notifications in MECS after 10 May 2022?

Draft notifications will not be carried over from the MECS portal to the ASIC Regulatory Portal, so you will need to launch the equivalent transaction from the start in the Regulatory Portal.

Can I still view/download previously submitted notifications in MECS after 10 May 2022?

No. If you wish to retain this information, you will need to download the notification in MECS prior to 10 May 2022.

I've invited someone to connect to my account in the Regulatory Portal, how do I ensure they don't see confidential information?

The invitation process involves setting an Access level to determine what someone can and can't see and do, on your behalf.

There are four Access levels – Senior administrator, Administrator, Approver and Editor.

  • Senior administrator – can launch, edit and submit a transaction, invite other users to the entity and view other administrative details for an entity.
  • Administrator – can launch, edit and submit a transaction and invite other users to the entity. Registered liquidators may invite senior staff or an assistant to this level of access.
  • Approver – can launch, edit and submit a form or transaction, and view other administrative details for an entity. Registered liquidators may invite senior staff this level of access, so they can submit a transaction after the registered liquidator has approved the working papers etc.
  • Editor – in general, can launch and edit a form and transaction, but they cannot submit it. We anticipate that many registered liquidators may invite analysts or accountant-level staff to this level of access. The analyst/accountant can then draft transactions but will not be able to submit them.

You can also restrict access to transactions in portal – refer to the below section for more information about this.

For more information on setting Access levels, see the Administration section on the FAQ page.

Can I restrict access to transactions in the Regulatory Portal?

Yes. Once you launch a form or transaction, the portal will direct you to a transaction settings page. The transaction settings page asks if you want to restrict access to the transaction. To restrict access, click Yes – restrict access. This will take you to a set restrictions page, which allows you to select users who can access the transaction.

Once you have set the restrictions for a transaction, you also have the option to add or remove users later.

More information on restricting access to transactions is on the FAQ page.

Where do I go if I need help using the Regulatory Portal?

The ASIC Regulatory Portal help page has resources to help you get up to speed with using the portal. These include step-by-step user guides, FAQs and videos to help you – from registering your account to connecting your registration and inviting trusted representatives to act on your behalf.

Still have a question?

Please contact your supervisor or email market.participants@asic.gov.au

Report suspicious activity

If you are a market participant and you see or suspect market misconduct you must notify ASIC

Lodge a suspicious activity report

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For the latest regulatory developments and issues affecting market intermediaries subscribe to our monthly Market Integrity Update.

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Last updated: 20/03/2023 03:11